Privacy Policy for Gallery Architects Ltd

Effective Date: 15 July 2025

Gallery Architects Ltd (“we”, “us”, or “our”) is committed to protecting your privacy and ensuring the security of your personal data. This Privacy Policy explains how we collect, use, and protect your personal information when you interact with us, including through our website: www.galleryarchitects.com.

1. Who We Are

Data Controller:
Gallery Architects Ltd
Registered in England & Wales: Company No. 06240745 (est. 2007)
31 Cromwell Road, Camberley, Surrey, GU15 4HY
Email: galleryarchitects@icloud.com
Telephone: +44 (0)7717531967

2. What Personal Data We Collect

We may collect and process the following types of personal data:

  • Identity data – name, title, company name

  • Contact data – email address, phone numbers, postal address

  • Technical data – IP address, browser type, cookies (see cookie policy)

  • Usage data – how you use our website

  • Communication data – messages or enquiries sent to us via email or our contact page

We do not collect or process any special category (sensitive) data or data relating to criminal convictions or offences.

3. Lawful Basis for Processing

We rely on the following lawful bases to process your personal data:

Type of DataPurposeLawful BasisContact & Identity DataTo respond to your enquiryLegitimate interest or ContractMarketing DataTo send newsletters/promotionsConsent or Legitimate interestTechnical & Usage DataTo analyse website trafficConsent (via cookie banner)

Where we require your data to perform a contract (e.g., for architectural services) and you do not provide it, we may be unable to deliver that service and will inform you accordingly.

4. How We Use Your Data

We use your personal data to:

  • Respond to enquiries

  • Deliver architectural services

  • Maintain business records and comply with legal obligations

  • Improve our website and client experience

  • Send occasional marketing communications (if opted in)

We do not use your data for automated decision-making or profiling.

5. Data Retention

We retain your data only as long as necessary. Typically:

  • Enquiry/contact data: up to 6 years from the end of our engagement or your last contact

  • Cookie data: as specified in our cookie policy

You may request deletion of your data at any time unless we are legally required to retain it.

6. Cookies and Analytics

We use cookies for basic website functionality and anonymous analytics (e.g., via Google Analytics).

Upon visiting our site, you will be prompted to accept or reject non-essential cookies via a cookie banner. You can adjust your preferences anytime via our [Cookie Settings].

See our Cookie Policy for full details.

7. Data Sharing and Third Parties

We do not sell your personal data. We may share your information with trusted third-party service providers, including:

  • Cloud hosting providers (e.g., website hosting)

  • Email platforms

  • Analytics tools

All third parties are required to handle your data securely and in compliance with the law. Data is only shared for specified purposes under written contracts.

8. Your Legal Rights

Under UK GDPR, you have the right to:

  • Request access to your data

  • Request correction or erasure

  • Object to or restrict processing

  • Data portability

  • Withdraw consent at any time

To exercise your rights, email us at: galleryarchitects@icloud.com
We aim to respond within one month.

9. International Transfers

We do not transfer your personal data outside the UK or EEA. If this ever changes, we will ensure appropriate safeguards are in place.

10. Website Content and Third-Party Links

Our website may include:

  • Client testimonials or project details (used with consent)

  • Links to external sites (not governed by our Privacy Policy)

We cannot control how other websites handle your data. We recommend checking each site’s privacy notice before submitting personal data.

11. Children’s Privacy

Our services are not directed to children under the age of 13. We do not knowingly collect data from children.

12. Security

We implement appropriate security measures to protect your personal data, including access controls, secure hosting, and staff awareness. Note: unless encryption is explicitly requested, email communications are not considered fully secure.

13. Marketing Communications

We may occasionally contact you for marketing purposes if:

  • You’ve given explicit consent; or

  • We have a legitimate business interest (e.g., prior engagement)

You can opt out of marketing communications at any time by emailing us or clicking "unsubscribe" in emails.

14. Changes to This Policy

We may update this Privacy Policy from time to time. Changes are effective upon posting. Please review this page periodically to stay informed.

15. Governing Law

This Privacy Policy shall be governed by the laws of England and Wales. Any disputes will be subject to the exclusive jurisdiction of the courts of England and Wales.

📧 Questions?

If you have any concerns about your privacy or this policy, please contact us at:

galleryarchitects@icloud.com
+44 (0)7717531967